Information We Collect and Why
When you send inquiries to us, or respond to emails or surveys, we will collect your email address, name and any other information you choose to include in your email or responses in order to properly respond to you, to aggregate data provided to better improve our membership service and provide direct marketing to you, and for any other legal purpose based on the context of the inquiry (such as responding and reporting a data breach). If you contact us by phone, we will collect and retain that phone number you use and may collect additional information to verify your identity. If you tag us on social media platforms or send us direct messages, depending on the settings you have chosen for the social media platform and the context of the post, we may maintain records of the social media messages in order to request permission to share for our commercial purposes, to respond to your inquiry, to improve our membership offering, or for any legal actions that may be necessary based on the context of the social media post you make, or for legal reporting obligations we may have.
If you purchase a policy from WFTDI, you voluntarily provide your contact details such as name, postal address, phone number and email through filling out our electronic forms for the purpose of purchase and processing of WFTDI insurance, and to manage our relationship with you. As part of your business with us, we may also receive personal information about you, such as date of birth and government identifiers associated with you (such as social security number and tax ID) and your league affiliation (including venue or management company address), necessary to provide insurance. The form data will be stored and used to identify and communicate with you in regard to your requests. Only website administrators have access to the form data and will be stored indefinitely.
We may use your contact information that you’ve provided to occasionally advertise products to you by third parties that we think may be of interest to you. You can opt out of these communications when you receive them.
You may also opt back in at any time by updating your preferences with us.
With your consent, we may share your contact information with third-parties for purposes of marketing other products we think might be useful, or of interest to you. You can always opt out of these communications at any time you receive them.
Who Sees Your Personal Information
WFTDI does not sell your personal identifying information to any parties which are not needed to carry out obligations of providing membership services, or complying with applicable law and regulations. WFTDI may engage or work with third party providers to provide additional goods or services to add on to your benefits as our customer, or to bring products and services which might be useful or of interest. WFTDI will share your contact information solely with your consent, with third-party providers for marketing purposes.
WFTDI will share your personal information with the insurance provider for any claims you make, in order to fulfill obligations of processing your claims. WFTDI links to an outside third party service provider to process your payments. WFTDI does not save or retain your payment information. WFTDI does not control the privacy practices of the third party service providers that processes payment information. WFTDI may anonymize and aggregate demographic data that it shares with its parent company, solely for marketing purposes. Once anonymized, the data will not be used to identify any individual. WFTDI will share information necessary to comply with law enforcement or other government and regulatory agencies, or to other third parties as required by, and in accordance with, applicable law or regulation.
Retention and Destruction of Personal Information
We solely retain your personally identifying information to fulfill your membership services, or for any legal purposes needed such as for complying with law enforcement, applicable law, or legal regulations. Any request to delete or destroy your personal information with a third-party provider must be made directly to the third-party provider.
Access or Correction to Personal Information
You have certain rights to access, update and correct the personal information we have collected from you. If you wish to access the personal information we have about you, or believe that any personal information we have about you is incorrect or incomplete, you can access your own information through our website, or contact us at the email below. We may request additional information to verify your identity and will retain that data for that purpose.
If you believe any third-party provider has incorrect information, any correction or request for access must be directly to the third-party provider.
Questions or Complaints
5900 Balcones Dr. Ste 4000
Austin, TX 78731
WFTDI has appointed DataRep as its Data Protection Representative for the purposes of GDPR in the EU/EEA and the Data Protection Act 2018 (as amended) in the UK. If you are a WFTDI customer in the EU/EEU/UK you are entitled to exercise your rights under the GDPR with respect to your personal data. More details on your rights can be found here or the national Data Protection Authority in your country. Generally, all privacy requests can be handled by contacting email@example.com. You also have the right to contact a data rep in your own country. If you prefer to contact DataRep in your home country or otherwise exercise your rights in regards to your personal data, you may do so by:
- Sending an email to DataRep at firstname.lastname@example.org. Please be sure to put “Women’s Flat Track Derby Inc.” in the subject line.
- Contact DataRep via online webform at www.datarep.com/data-request, or
- Sending via regular mail to DataRep at the most convenient address listed here.
Please note when sending inquiries via regular mail, you must mark the letters “DataRep”, NOT WFTDI or else it will not be received. Refer to Women’s Flat Track Derby Inc. in your correspondence only, not in the address label. On receipt of any request, identification may be requested to ensure that the personal data and information connected to you is not provided to anyone other than you.
Last Update: March 1, 2023